Tagged “exporting”
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If you cancelled before you exported
The step that was supposed to come first did not. Here is what is usually still recoverable, in what order to try, and how to tell when to stop trying.
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What a team member can take with them
In a workspace your employer pays for, the conversations are usually not yours to take. Find out what your export rights are before the seat disappears.
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Switching a team workspace
A shared workspace turns a personal migration into a coordination problem. The export is an admin task and the deadline is everyone's.
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Deleting conversations before you leave
One good reason to prune inside the old account, several bad ones. Pruning your own exported copy gets the same result destroying nothing.
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What does not transfer
The export covers what was said. Everything that made the assistant feel tuned to you lives outside it, and has to be rebuilt by hand on the other side.
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What you can actually export
An export is a snapshot of an account, produced once and never updated. Knowing what it contains — and what it is for — decides the rest of the switch.
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Copying memory out before you clear it
What the assistant remembers about you accumulated over months and cannot be regenerated. Read it, copy it, sort it — then clear.
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The reference files you re-upload constantly
A style guide, a spec, a sheet you attach every week. Uploads live inside the account you are closing; the canonical copies have to live outside it.
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Opening and searching the export files
A complete archive nothing can search is barely an archive. An hour of flattening it into plain text is what makes it findable years later.
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Verifying an export is actually complete
A download that finished is not a copy that opened. Fifteen minutes of checks tell you whether the archive is whole, while it can be reissued.
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When to take the export, and why once is not enough
An export freezes the account at the moment it is generated. Take one early to learn what you get, and a final one on the day you stop using the account.
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The order of operations for a switch
Six steps, and the order is not a preference. Two of them are irreversible, and one of them stops working the moment the old account closes.